A Health Spending Account (HSA), also known as a Health Care Spending Account (HCSA), is an individual account with a fixed dollar amount used by employees and/or their eligible dependents for reimbursement of health and dental-related expenses not covered under provincial health insurance or other group benefit plans sponsored by the employer.
Why Offer an HSA?
In Canada, HSAs are tax-free in most cases (with the exception of Quebec), meaning employees and covered dependents use pre-tax corporate dollars, from an HSA 'bank', to pay for medical bills that would normally be an out-of-pocket expense.
HSAs are an effective way to give employees more flexibility in how they use their benefits as the scope of what can be reimbursed is much broader than what is typically covered under a traditional plan.
Medically-required travel expenses such as ambulance services
It's important to know there is no insurance protection for catastrophic expenses or out-of-country coverage with an HSA. A traditional group benefits plan can provide this.
An HSA can be offered by the employer in two ways: on a stand-alone basis, or as part of a group benefits plan. The financial responsibility of the employer and employee varies depending on the implementation of the HSA.
Stand-alone HSA (aka Private Health Services Plan/PHSP):
A stand-alone HSA/PHSP is a flexible option for self-employed and small businesses.
The account is typically fully funded by the employer.
The employer determines which group(s) of employees (aka Classes) are eligible and how much they will invest in the employee's HSA 'bank' at the beginning of each year.
Each member of a class receives the same fund amount (e.g. All managers in the Management Class receive $1,000 in their HSA 'bank' per year. All employees in the Non-Management Class receive $500 in their HSA 'bank' per year).
Employees must first submit any medical expenses through their group benefits plan. Any expenses not covered can then be submitted through the HSA.
The HSA is typically funded by the employer to ensure it's most tax-effective but it can be funded by both the employer and the employee.
However, any employee contributions are deducted from the employee payroll on an after-tax basis thereby eliminating the tax advantage of an HSA - which is why HSA's are most commonly funded by the employer.
In both cases, the HSA 'bank' balance decreases as claims are reimbursed until the balance reaches zero.
Unused HSA Funds
The employer has these options for handling unused funds and/or expenses at the end of the year:
The employer can choose to allow/disallow any unused fundsorunused expenses to roll over into the next plan year.
If rollover of unused funds is not permitted, they will be forfeited and returned to the employer.
If an employer allows unused funds to rollover to the next plan year, they can set a maximum rollover amount with the condition that any unused funds will be forfeited and returned to the employer at the end of year two - funds can't be carried over perpetually.
Employer funds + administration fees are both tax-deductible business expenses for employers.
Employee expenses submitted and reimbursed through an HSA are reimbursed to the employee tax-free.
Most insurance companies provide HSAs and charge an administration fee to manage the cost of administering claims. These fees can range up to 16% of the paid claims (Simply Benefits charges a low admin fee of 7%).
How Members Submit an HSA Claim
In the Simply Benefits platform, we make it easy for members to submit standalone claims through their HSA. See how:
Quick Tip: In the Simply portal, for members that submit a claim through their traditional plan first, they can submit any unpaid amount instantly (in one claim) through their HSA by choosing the Top Off option(see screenshot below). Members are typically are reimbursed within 48 hours.
Not to be Confused With a Lifestyle Spending Account (LSA)
Though they may sound similar, a Health Care Spending Account and a Lifestyle Spending Account (LSA) operate differently. Unlike an HSA, an LSA is considered a taxable benefit. The employer decides what lifestyle expenses will be reimbursed, and after-tax dollars are used to cover the products and services. Commonly reimbursed expenses are non-medically required products and services that fall under categories such as:
Health (ie. massage units, vitamins and supplements, weight loss programs)
Given the tax-free benefits, Health Spending Accounts are a great option for any business looking to provide their employees with health and dental benefits. Further, as new generations continue to enter the workplace, spending accounts are becoming increasingly popular. Stay on top of the trends with more information on the type of benefits that millennials want.
Consult with your benefits advisor before implementing an HSA or LSA into your benefits plan.